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EPF Wage Ceiling Toolkit
1 · Employee and assumptions
| Actual applicable monthly wages | ₹30,000 |
| Calculation period | September 2026 (split month — 1–16 Sep at ₹15,000, 17–30 Sep at ₹25,000) |
| EPS (pension) member before 17 Sep 2026 | Yes |
| EPS (pension) member from 17 Sep 2026 | Yes |
| Days worked, 1–16 Sep | 16 of 16 |
| Days worked, 17–30 Sep | 14 of 14 |
| PF wage basis, 1–16 Sep | Capped at ₹15,000 |
| PF wage basis, 17–30 Sep | Capped at ₹25,000 |
| Pension (EPS) basis, 1–16 Sep | Capped at ₹15,000 |
| Pension (EPS) basis, 17–30 Sep | Capped at ₹25,000 |
2 · Contribution for the selected period
| 1–16 Sep (16 days at the ₹15,000 ceiling) | ₹8,000 — ₹15,000 ÷ 30 × 16 |
| 17–30 Sep (14 days at the ₹25,000 ceiling) | ₹11,667 — ₹25,000 ÷ 30 × 14 |
| Combined September contribution wage | ₹19,667 |
| Contribution wage basis | ₹19,667 |
| EPS (pension) wage | ₹19,667 |
| EDLI wage (full ₹25,000 at or above the ceiling; otherwise the EPF wage) | ₹25,000 |
| Employee PF @ 12% | ₹2,360 |
| Employer EPS @ 8.33% | ₹1,638 |
| Employer EPF @ 3.67% | ₹722 |
| Total monthly EPF/EPS flow | ₹4,720 |
September 2026 blends 16 days under the ₹15,000 ceiling and 14 days under the ₹25,000 ceiling into one contribution wage — it is neither the old nor the new figure alone.
Existing EPS member — pension contribution is calculated for both 1–16 Sep and 17–30 Sep using the Pension basis chosen for each period below.
Each contribution is calculated to the nearest rupee under the EPF Scheme — fifty paise or more counts as the next higher rupee, and a fraction below fifty paise is ignored.
3 · Old ceiling vs new ceiling (full month)
| Component | Old (₹15,000) | New (₹25,000) | Difference |
|---|---|---|---|
| Contribution wage basis | ₹15,000 | ₹25,000 | +₹10,000 |
| Employee PF @ 12% | ₹1,800 | ₹3,000 | +₹1,200 |
| Employer EPS @ 8.33% | ₹1,250 | ₹2,083 | +₹833 |
| Employer EPF @ 3.67% | ₹550 | ₹917 | +₹367 |
| Total monthly flow | ₹3,600 | ₹6,000 | +₹2,400 |
4 · Coverage review
| Wages assessed | ₹20,000 |
| Current EPF status | Already an EPF member — contribution capped at ₹15,000 |
| Classification | Population 1 |
Existing EPF member whose contribution has been capped at ₹15,000. Since actual wages (₹20,000) are above the old ceiling, review whether the contribution basis should now move up to ₹20,000 from 17 September 2026.
5 · Employer cost impact
| Affected employees | 1,000 |
| Increase per employee / month | ₹1,200 |
| Total monthly increase | ₹12,00,000 |
| Annualised increase | ₹1,44,00,000 |
Illustrative, for employees whose contribution basis moves fully from ₹15,000 to ₹25,000. Excludes EPF admin and EDLI charges.
6 · September 2026 transition checklist
0 of 20 complete
HR
- ☐Freeze the employee population as of 16 September 2026
- ☐Identify all existing EPF members
- ☐Identify all non-members earning above ₹15,000 and up to ₹25,000
- ☐Review the reason for their previous non-coverage
- ☐Determine new membership requirements under the revised ceiling
- ☐Review EPS membership implications
- ☐Review higher-wage contribution cases
- ☐Communicate the change to affected employees
Payroll
- ☐Configure ₹25,000 as the new ceiling effective 17 September
- ☐Preserve ₹15,000 as the ceiling applicable through 16 September
- ☐Build the September split-period calculation
- ☐Calculate contribution based on actual applicable wages, subject to the relevant ceiling
- ☐Validate employee PF at 12%
- ☐Validate employer EPS at 8.33%
- ☐Validate employer EPF allocation at 3.67%
- ☐Validate EDLI separately
Compliance
- ☐Reconcile newly covered employees
- ☐Reconcile EPF/EPS/EDLI wages and contributions
- ☐Validate ECR and payment/challan
- ☐Preserve a complete September 2026 transition audit trail
EPF Wage Ceiling Toolkit
FreeCalculator, coverage checker & compliance dashboard for the ₹15,000 → ₹25,000 ceiling revision under Chapter III, Code on Social Security, 2020.
Effective 17 September 2026Prints a single, self-contained report — your figures, the old-vs-new comparison, the coverage verdict, the cost impact and the checklist — without the menus or on-screen controls.
Every figure above is a whole rupee. Under the EPF Scheme each contribution is calculated to the nearest rupee — fifty paise or more counts as the next higher rupee, and a fraction below fifty paise is ignored. The same figures are carried into the Excel output and the ECR text file.
| Component | Old (₹15,000) | New (₹25,000) | Diff. |
|---|---|---|---|
| Contribution wage basis | ₹15,000 | ₹25,000 | +₹10,000 |
| Employee PF @ 12% | ₹1,800 | ₹3,000 | +₹1,200 |
| Employer EPS @ 8.33% | ₹1,250 | ₹2,083 | +₹833 |
| Employer EPF @ 3.67% | ₹550 | ₹917 | +₹367 |
| Total monthly flow | ₹3,600 | ₹6,000 | +₹2,400 |
| Issue | Up to 16 Sep | From 17 Sep |
|---|---|---|
| Wage ceiling | ₹15,000 | ₹25,000 |
| Employee PF (ceiling-based) | ₹1,800 | ₹3,000 |
| Employer EPS (ceiling-based) | ~₹1,250 | ~₹2,083 |
| Employer EPF balance | ~₹550 | ~₹917 |
For educational and internal planning purposes only; this does not constitute legal advice. Verify figures against the final gazette notification, the Code on Social Security 2020, and applicable EPF/EPS Schemes before acting.